NOTE: For many of these tips/items, you need set up a Google Account, which is actually a good idea as a place for emails for online purchases or other junk email.
Google Public Data Explorer - The Google Public Data Explorer allows users to upload their own datasets for visualization and exploration. It makes large datasets easy to explore, visualize and communicate.
Gmail Labs – Google is a work in progress. It is a testing ground for experimental features that aren’t quite ready for prime time. “They may change, break or disappear at any time” so it is best not to get too attached to them. You can see some of their experiments by going to Gmail Labs under Settings/Labs.
Undo a Sent Message – (One of the Experiments) You can set Gmail to wait 10 seconds before sending a message in case you want to stop it. Go to Settings, Labs and scroll down to Undo Send and click on Enable
Google Search Tips:
Search within a Site: - Can be helpful for sites with no or poor search engines.
To limit results to a particular site, you can add “site:” and then the Web address of the site.
ex: site:msba.org “trust accounts”
Search for local results - Often your search engine will already know where you are. If it doesn't or you want to search in another location, you can add a zip code to the end of your search. Or, under Search tools, you can select your location.
For more Google Tips:
SPRING TECHNOLOGY AUDIT
In the March/April issue of the ABA Law Practice Management Magazine, there is a really good article on taking an annual personal technology audit. Here are some of the questions by Wendy L. Werner, a practice management consultant you should be able to answer. Not just for personal but for your firm.
Do I have a technology plan, or has my technology simply evolved over time as I either identified certain needs or I wanted to add new components?
Is my security up to date? This would include everything that relates to client files and records, email and computer security.
Am I adequately backed up?
Are my computers backed up on-site, and remotely and in the cloud?
Am I clear about what “retrieval” means when it comes to restoring files if I were to have a problem with my system?
Do I know how long it would take for my off-site or cloud computing providers to restore my data?
Does my backup comply with all of the security necessary to ensure client privacy?
Does my technology communicate well across platforms?
Could I consolidate my use for greater efficiency? This might include how I could more efficiently use my desktop, smartphone, laptop and tablet.
Does my technology operate effectively for the way in which I work in my office, at home and on the road?
Have I assessed my passwords and their efficacy?
If I were incapacitated in any way, would my data be accessible to someone else who would need that access to continue my practice and pay my bills?
Is the legal research software I am using sufficient to my needs?
Am I hampered by “work-arounds” that could be fixed? These might be caused by systems that don’t work with each other or outdated hardware. Vow to work on items that can be fixed or unified for both greater ease and efficiency.